Seconded workers on a temporary intra-corporate transfer (ICT)

In application of European Directive 2014/66/EU, the system offers easy access to allow workers seconded from a non-European Union Member State to work exclusively or primarily in an entity of the same group located in Wallonia, for a minimum period of 90 days and a maximum of three years (one year for a trainee). The job must also meet the following conditions:

the host entity and the company established in a third company belong to the same company or group of companies;
immediately prior to the transfer date, the seconded worker is employed by this company or group of companies for at least three consecutive months as a professional or managerial staff member, specialist or trainee;
the seconded worker has higher professional qualifications linked to a higher education diploma for professional or managerial staff members and experts or linked to a university diploma for trainees;
the salary of the seconded worker is not lower during the period of the intra-group transfer than that of comparable positions in the host company and in accordance with Belgian legislation.

Single permit

The fixed-term single permit is a work permit AND a residence permit.

The single permit is issued to workers who come to work for more than 90 days.

Apply for a fixed-term "Mobile ICT" permit if you want to employ a seconded worker on a temporary intra-corporate transfer for more than 90 days following an "ICT" permit issued in another EU Member State

Where is the application submitted?

For the single permit, the application must be entered online and the supporting documents submitted on the Working in Belgium federal portal.

Make sure you select the "ICT: seconded worker on a temporary intra-corporate transfer"" criterion on the application (Article 26 to 29 of the Walloon Government Decree of 16 May 2019) and prepare the corresponding documents indicated in the tables below in advance.

How long does it take to process my file?

The application must legally be processed within 4 months by the administrations.

The timeframe is generally less for files that are complete and comply with the regulations.

How can I submit a renewal application?

The application to renew a fixed-term single permit must be made at most 3 months and at least 2 months before the end of the current permit.

Documents required for the residence section

	First application	Renewal application
Payment of the fee	Yes	No
Extract of the worker's criminal record	Yes	No
Copy of a medical certificate dated within 6 months	Yes	No
Proof of health insurance	Yes	Yes

You can find the information and document templates by clicking here.

Documents required for the work section

	First application	Renewal application
Single permit application form	Yes (1)	Yes (1)
A copy of a valid passport for the worker	Yes	No if no change
A copy of the worker's residence document	Yes, if existing	No if no change
A copy of the applicant's identity card (employer or representative)	Yes	No if no change
Documents required by the Immigration Office	Yes	Yes
Copy of the foreign employment contract signed by the employer and the worker	Yes	No if no change
Copy of the secondment letter (or traineeship agreement if a trainee) signed by the employer and the worker	Yes	No if no change
Proof that the host entity and the company established in a third company belong to the same company or the same group of companies.	Yes	No if no change
Copy of the payslips or individual statement of the worker for the previous occupation, and any documents justifying an anomaly in occupation in the payslips or individual statement	No	Yes
Copy of the DIMONA declaration	No	Yes

(1) for the single permit application, the form must be completed and signed electronically online by the applicant (the employer or their representative). No scanned application document is to be attached. No signature of the electronic form required for the worker/trainee/volunteer, the signing of the contract, letter of secondment, training agreement/programme or the volunteering agreement provides consent for the application.

(2) Yes, if the document sent for the first application does not cover the renewal period for which you are applying

Do other documents need to be supplied?

The permit is issued for a maximum period of 36 months (12 months for a trainee).

When the permit duration exceeds 12 months, the employer sends a copy of the worker's individual accounts for the previous year to the Directorate of Employment and Work Permits on every anniversary date of the authorisation being issued.

Apply for a fixed-term "ICT" permit if you want to employ a seconded worker on a temporary intra-corporate transfer for more than 90 days

Where is the application submitted?

For the single permit, the application must be entered online and the supporting documents submitted on the Working in Belgium federal portal.

How long does it take to process my file?

The application must legally be processed within 4 months by the administrations.

The timeframe is generally less for files that are complete and comply with the regulations.

How can I submit a renewal application?

The application to renew a fixed-term single permit must be made at most 3 months and at least 2 months before the end of the current permit.

Documents required for the residence section

	First application	Renewal application
Payment of the fee	Yes	No
Extract of the worker's criminal record	Yes	No
Copy of a medical certificate dated within 6 months	Yes	No
Proof of health insurance	Yes	Yes

You can find the information and document templates by clicking here.

Documents required for the work section

	First application	Renewal application
Single permit application form	Yes (1)	Yes (1)
A copy of a valid passport for the worker	Yes	No if no change
A copy of the worker’s Belgian residence document	Yes, if existing	No if no change
A copy of the applicant's identity card (employer or representative)	Yes	No if no change
Documents required by the Immigration Office	Yes	Yes
Copy of the foreign employment contract signed by the employer and the worker	Yes	No if no change
Copy of the secondment letter (or traineeship agreement if a trainee) signed by the employer and the worker	Yes	No if no change
Proof that the host entity and the company established in a third company belong to the same company or the same group of companies.	Yes	No if no change
Copy of the payslips or individual statement of the worker for the previous occupation, and any documents justifying an anomaly in occupation in the payslips or individual statement	No	Yes
Copy of the DIMONA declaration	No	Yes
Copy of higher education diplomas and a translated version	yes	No if no change

(1) : for the single permit application, the form must be completed and signed electronically online by the applicant (the employer or their representative). No scanned application document is to be attached. The signature of the electronic form isn’t needed for the worker/intern/volunteer/.... He gives his consent by signing the contract/letter of secondment/training agreement/volunteer agreement/..

Do other documents need to be supplied?

This permit is delivered for a maximal 36 months period (12 months for a trainee).

When the permit duration exceeds 12 months, the employer sends a copy of the worker's individual accounts for the elapsed period to the Direction of Employment and Work Permits on every anniversary date of the authorisation being issued.